Notary are available for the following: acknowledgements, oaths, depositions, affidavits, and certificates.
An acknowledgment is a formal declaration before an authorized official such as a notary, by a person who has signed a document, that the document is his or her act. Acknowledgments are governed by the Uniform Acknowledgment Act. The person acknowledging the document must personally appear before the notary. In addition, the person may sign the document in the notary's presence, or acknowledge that the signature on the document is his or her own.
An oath is a formal declaration or promise to perform an act faithfully and truthfully or an affirmation of the truth of a statement. Oaths are usually given for three purposes: (1) That a statement is the truth; (2) That the testimony he or she will be giving will be the truth; (3) That he or she will faithfully perform the duties of a public office.
A deposition is an involuntary sworn statement made by a witness for use in the witness' absence at a legal proceeding. In taking a deposition, the notary should first make sure the witness is sworn in. The notary should then personally record or supervise the recording of the testimony of the witness. After the testimony is transcribed the notary should let the witness read and sign the transcribed copy of the deposition. The notary then certifies that the witness was sworn and that this document is a true and record of the witness' testimony. The deposition should be sealed in an envelope and filed with the court or sent to the prothonotary for filing. If a videotaped deposition is requested, the notary should make sure the witness is sworn. However, it is unnecessary to have a stenographic transcript and the witness' signature. The videotape should be given to the attorney for the party requesting the deposition.
An affidavit is a voluntary, sworn written statement. The name of the affiant, the person giving the statement, must be mentioned in the affidavit and the affiant is required to sign the affidavit in the notary's presence.
A notary public may certify that a document is an accurate copy of an original document, or that a statement is true. The notary public must make sure that the copy is exactly the same as the original. Ohio Notaries public may not certify certain Federal, State or County records. Only the agencies where these records are filed may certify copies, because they alone hold the original documents or records.
This would not include the following types of documents:
Corporate records i.e. Articles of Incorporation